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As a bonus, Clockwise also makes sure that everyone has enough Focus Time, periods of time dedicated to deep work and no distractions. This smart calendar assistant automatically rearranges everyone’s schedules to deal with scheduling conflicts (so that you don’t have to).
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Want to know the secret to figuring out the most ideal meeting time? Clockwise. In fact, they even have all the employees stand up during the entire thing just for that reason! For other organizations, 90-minute meetings sessions fill the bill. Some companies swear by short (yet, surprisingly impactful) meetings that last 10-15 minutes. And it may take a little trial-and-error to nail it down. The ideal length varies team to team, company to company. Being mindful of the clock communicates that you value your team members’ time and your own. How long will your weekly team meeting last? Timebox your meeting - meaning designate a fixed amount of time for that meeting - and stick to the plan. So, before you get to writing an agenda (we got you covered there, too), consider the points below: The makings of an excellent meeting include things that fall outside of the actual discussion: components like the meeting’s time and frequency. When it comes to the structure of a weekly team meeting, don’t just focus on what you and your team will talk about. Weekly team meetings offer the time and space to foster that sense of belonging and go from disjointed to connected.Ĭheck out this video from Anna, our Head of Community, about how to waste less time in meetings: With the distributed team more common these days, it’s easy for folks to forget that they’re part of a team, which in turn has an effect on employee engagement and happiness. Just like the ketchup is taking up space in the refrigerator, so too are those action items hogging up valuable team bandwidth.Īccording to Atlassian, the top contributor to happiness at work is feeling like you belong. Clear those out like the expired ketchup in the back of your fridge. Often, teams pick up unnecessary tasks and minutiae along the way. Weekly team meetings are a fantastic time to separate the busywork from work that will actually move the needle. Decluttering irrelevant tasks, goals, and processes.If you find yourself playing email ping-pong, ask yourself: How much more time could I save if I simply communicated this live during a meeting? When it comes to decision-making and brainstorming, face-to-face meetings take the cake! Meetings get a bad rap for wasting time, but other alternatives like email can be just as inefficient, given delayed responses and the tediousness of typing. The benefits of the weekly team meeting are extensive and include both short-term and long-term payoffs. You can even adapt these tips to work for your weekly team sync meeting, retrospective, or whatever meeting format you like. In this article, we’re going to break down everything that leaders must know in order to make their weekly team meetings more engaging and, dare we say it, enjoyable for the whole team. You’ve already heard the tip, “Don’t hold a meeting for something that should have been an email.” But there are so many more strategies to effective team meetings. The truth is, meetings can be a poor use of everyone’s time - unless they’re planned well. (Kind of like when you try meditating the first time.) The slow tempo of a ticking clock, the voice of whoever’s speaking fading in and out as you think about everything you’d rather be doing. It’s a scene that many of us are familiar with.